2008-09 College Senior Survey (CSS) Administration Report Form (ARF)

2008-09 College Senior Survey (CSS) Administration Report Form (ARF)

Thank you for accessing the 2009 CSS Administration Report Form (ARF). The ARF is a short web-based form that inquires about specific institutional information needed to process your completed CSS surveys and to prepare your institutional reports. In addition, it provides the Higher Education Research Institute (HERI) with valuable information about the nature of incentive programs, marketing strategies, and any specific challenges of survey administration on your campus. We utilize this feedback to enhance CSS and to streamline future administrations of the instrument.

The ARF is due by July 31, 2009. Please note: We will be unable to process your institution's data until we receive the completed ARF. If we do not receive it by July 31, your data may not be included in the comparison groups for the national data, and we cannot guarantee that you will receive your CSS deliverables in a timely fashion.

Contact Information

1. Please provide your institutional information:

	Name of Institution
	ACE Code (if unsure, please leave blank)
	City
	State

2. Please provide contact information for the CSS representative at your campus:

	First Name
	Last Name
	Title/Position
	Phone (Enter as 000-000-0000)
	Email

Administration Information

3. What method of administration did your institution use for the 2009 CSS?

Paper Only

Web Only

Paper & Web

4. What population of students did you target with the CSS? (Select all that apply)

Graduating Seniors

Seniors who were not graduating

*If you targeted populations of students other than ones above, please specify:*

5. Did you intend to use the CSS as a follow-up to the CIRP Freshman Survey?

Yes

6. How many students did you attempt to survey?

7. Did you target all of the students identified in #4?

Yes

7a. Please indicate the sampling strategy you employed in the administration of the survey: (Select one)

Random sample of students

Targeted sample: only students who completed the CIRP Freshman Survey

Targeted sample: students enrolled in a course or set of courses

Targeted sample: students in a specific academic program or major

*If you used sampling method other than the ones described above, please specify:*

7b. What percentage of students did you survey?

7c. What kind of random selection process did you use? (Ex. simple random sample, stratified random sample, etc.)

8. How did you administer the CSS?

In a proctored group

Through the mail

Through e-mail

Individually (but not mailed)

Some combination of the above methods

Other

8a. Did you administer the CSS to students in:

A single proctored group

Two or more proctored groups

8b. Did these proctored sessions take place: (Select all that apply)

As part of commencement rehearsal

As part of commencement exercises

In class session(s)

As part of an Assessment or Testing Day

During a stand-alone, scheduled survey time

*If you used a proctored session method other than the ones described above, please specify:*

8a. Did you mail each student their survey:

By itself (with no other materials)

With commencement materials

With non-commencement-related materials

With other materials

	*What were the other materials you mailed with the survey invitation (if any)?*

8b. Did you include a letter or other materials introducing or explaining the purpose of the survey?

Yes

	*If "Yes," please describe:*

8c. How many surveys were returned due to undeliverable postal addresses?

8d. When did you send the first survey mailing to students? (Please enter as: Day-Month)

8e. Did you send any reminders about the survey?

Yes

8f. How many reminders did you mail to students?

8g. When did you send the reminders? Please list the dates of all mailings, separating each date with a comma (E.g. 7-Mar, 17-Apr, 7-May).

8h. Did you mail another survey instrument with any of your reminders?

Yes

8a. Did you utilize HERI's web-based e-mail distribution system?

Yes

No, we handled the e-mail distribution ourselves

8b. In your e-mail, how did you introduce or explain the purpose of the survey?

8c. How many surveys were returned due to undeliverable e-mail addresses?

8d. When did you send the first email inviting students to take the survey? (Day-Month e.g. 18-Jun)

8e. How many reminders did you send to the students?

8g. When did you send the reminders? Please list the dates of all mailings, separating each date with a comma (E.g. 18-Jun, 1-Jul)

8a. Please describe briefly how you administered the CSS:

8b. How many surveys were you unable to deliver due to undeliverable email and/or mail addresses?

9. Please describe any challenges you faced during administration of the CSS:

10. Did you use any incentives to encourage students to take the CSS?

Yes

10a. How were the survey incentives distributed?

Each participant received an incentive

Each participant received an entry into a raffle/drawing

10b. Which of the following were used as incentives? (Select all that apply)

Graduation ticket

Food

Gift Certificate

Coupon/Discount for campus or local vendors

Cash

If you used any incentives other than the ones described above, please specify:

10c. Do you feel that this incentive plan was successful?

Yes

10d. Additional comments on incentive plan:

11. Did you use any marketing strategies when administering the CSS?

Yes

11a. What types of marketing strategies did you use? (Select all that apply)

Advanced notification by mail

Advanced notification by email

Personal contact by faculty/residence hall staff/student representatives

Postcard reminders

Email reminders

Student newspaper announcements

Postings on campus or student website(s)

If you employed any marketing strategies other than the ones described above, please specify:

11b. Do you feel that this marketing plan was successful?

Yes

11c. Additional comments on marketing plan:

12. Did your institution utilize any of the optional web services provided for the 2007-08 CSS?

Yes

12a. Which web options did your campus utilize? (Select all that were used)

Customized welcome/thank you screens

Customized group codes

HERI-distributed emails to students

Web-integrated additional questions

Real-time data analysis

If you used any web options other than the ones listed above, please specify:

12b. What were your experiences in employing these optional web services for the 2007-08 CSS?

13. What type of ID number did you ask students to provide?

Campus ID

Social Security Number

If you asked students to provide an ID number other than the two types described above, please specify:

14. Was your institution's response rate on the CSS different from other student surveys at your institution?

Yes

If so, why do you think that was the case?

15. Please provide any general comments or describe any special challenges that were encountered during the administration of the CSS (if any).

16. Were you aware that you could purchase any of the following reporting or data services?

PowerPoint presentation of your institutional results

Yes

Peer Group report

Yes

Group Code report

Yes

Report on Spreadsheet with Extra Comparison groups

Yes

17. How do you plan on using your CSS reports?

18. If you have any other comments about the CSS, please list them here.

Thank you for your support of this research program.